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Due to limitations in the software, some compromises have been made when the sheets are read. The following table explains how they are dealt with.
Of importance is the presence of an ambiguous response to a question. If this is found the sheet is rejected and placed on top of the batch for your perusal. The sheet will have “MULTIPLE” printed on the bottom to identify it.
In this table, ESII refers to the Exam System II ™ software that analyses the raw data obtained from the student answer sheets.
Error |
Action |
Surname missing first character |
As ESII requires a letter in the first 2 columns of the surname field it will substitute a "@" if it is blank |
Surname missing second character |
As ESII requires a letter in the first 2 columns of the surname field it will substitute a "@" if it is blank |
Surname missing character after the first 2 columns but before last character of surname |
Reads as a blank |
Surname multiple responses |
substitutes an "@" |
Initial missing character in the first column |
As ESII requires a letter in the first column of the initial field it will substitute a "@" if it is blank |
Initial missing character in the second column |
Reads as a blank |
Initial multiple responses |
substitutes an "@" |
Student number missing |
The student number can not be blank. The operator will look at the sheet to determine an appropriate student id and insert it in the field. |
Student number multiple responses |
substitutes an "X" |
Answer missing response |
Reads as a blank |
Answer has multiple response |
substitutes "*", “MULTIPLE” is printed on the bottom of the sheet, and it is outputted to the bottom hopper |
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